LunchLink workplace catering guide
How to build a recurring office lunch program
A recurring meal program succeeds when the operating rules are simple enough to repeat. The objective is not merely to schedule food—it is to reduce weekly administration while keeping the experience useful for employees.
At a glance
Key takeaways
- Define one program owner
- Set attendance and order cutoffs
- Rotate menus using structured feedback
- Track delivery, waste, and participation
Write the program brief
Document service days, typical headcount, budget range, delivery window, eating time, serving format, dietary intake process, selection method, onsite contact, and invoice requirements.
Identify what can change each week and what should remain standardized.
Create a menu rotation that is operational
Variety should remain inside the routes, minimums, lead times, dietary suitability, and formats available to the office. Track employee feedback by useful categories instead of relying on isolated comments.
Avoid repeating cuisines too frequently, but do not rotate solely for novelty when reliable favourites perform well.
Measure what improves the program
Useful measures include registrations, actual attendance, leftovers, dietary fulfilment issues, delivery timing, support requests, and recurring favourites. Review the data on a regular cadence with the program owner.
Commercial terms, menu availability, and delivery feasibility should be revalidated as the program changes.
